Professional Excellence
3 Certified Meeting Professionals (CMPs), 1 CMP Fellow, and 3 Healthcare Meeting Compliance Certificate (HMCC) holders
Diverse Scope
We've served countless industries through in-person, hybrid, and virtual events across the US and internationally
Customized Solutions
We provide a tailored framework designed to fulfill your organization's promise to every stakeholder
Strategic Event Management & Experience Design
RGI’s expert Meetings Team delivers comprehensive event, convention, and tradeshow solutions that balance operational logistics with meaningful human connection.
Whether you’re looking for our team to fully manage and execute your meetings or your staff needs extra support with large-scale events, our team will meet you where you’re at, bringing our decades of expertise to develop creative, customized solutions.
Our team serves nonprofits, associations, for-profit companies, government organizations and other professional groups.
Two Core Pillars
Meeting & Event Management
Our team takes care of the complex mechanics of your event, ensuring every element is executed flawlessly.
- Strategic Planning and Budgeting: We work to define your event's core promise, developing a comprehensive budget and pricing strategies that reflect your promise
- Site Selection and Contract Management: We leverage our industry expertise and relationships with event spaces for more effective venue selection, negotiations, and contract management
- Programming Expertise: Your attendees deserve the highest-quality educational programming, and we ensure content reflects your attendees' needs, including overseeing virtual or hybrid platforms and coordinating speaker logistics
- On-Site Execution and Evaluation: We'll ensure the day of your event goes smoothly by overseeing all day-of management, followed by a detailed "lessons learned" analysis to support future growth
Attendee & Stakeholder Experience
Experience design involves more than just focusing on the attendee experience – we work hard to elevate the individual experience of all who speak, sponsor, or otherwise support your event.
- Registration Management: We develop a seamless and welcoming registration process, setting the tone for a professional and impactful event
- Cohesive Event Communications: Our digital and print communications are designed to keep your community connected before, during, and after the event while seamlessly fitting into current branding
- Speaker and VIP Management: We coordinate logistics that make your speakers and VIPs feel fully supported, prepared, and empowered in their unique role
- Sponsor and Exhibitor Opportunities: We work with you to develop impactful sponsorships and exhibitor opportunities that move beyond simple booths to create a more impactful connection between partners and attendees
Case Study: Managing a Multi-Event Centennial Celebration
When the National Federation of State High School Associations (NFHS) decided they wanted to celebrate their 100th anniversary in an exciting way, they turned to RGI. Our team’s experience managing complex-multi-day milestone events paid off, seamlessly bringing together thousands of attendees while celebrating the organization’s legacy in a meaningful way.
View public coverage of this event on the NFHS website.
The Situation
Our Approach
Delivered Results
"I was thoroughly impressed by RGI’s creativity, attention to detail, and ability to deliver ideas that were both innovative and budget-conscious — and our members absolutely loved them. The team executed the general session flawlessly, ensuring every team member knew their role, that AV was seamless and well-timed, and that the overall production was elevated beyond prior years. The team went above and beyond throughout the event, stepping in wherever leadership or support was needed — no task too big or too small."
Event Services
RGI offers a diverse set of event, convention and tradeshow management services. These can be tailored for in-person events, virtual events and hybrid events and can be bundled to suit any client’s specific needs.
Our Services Include:
- Defining and delivering your event’s promise for all stakeholders
- Stakeholder coordination:
- Speaker contracting, preparation and coordination
- Outside vendor management
- Volunteer and VIP management
- Developing event budgets and pricing
- Virtual/hybrid technology platforms and content management
- Site selection/negotiations/contracting
- Registration management
- Planning and coordination
- Abstract reviews/call for presentations coordination and selection, including developing educational content
- Development and fulfillment of sponsor benefits
- Trade show management
- Day-of execution
- Event marketing and communications support
- Evaluating lessons learned
